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At Easterseals PORT Health (ESPH), our mission is rooted in empowering individuals and strengthening communities. We are seeking a full-time Office Manager to join our collaborative, multi-disciplinary team in our Winterville office.

This is more than just a job — it’s a meaningful opportunity to support employees through critical moments in their employment journey while advancing our mission to help individuals and families realize their fullest potential.

Voted Raleigh’s Best Nonprofit Organization and Raleigh’s Best Mental Health Services two years in a row!

Your Role in Our Mission:

As our Office Manager, you’ll be at the heart of what we do—helping keep our office, programs, and community events running smoothly each day. From setting up meetings to supporting programs and special events, you’ll play a key role in creating an organized, welcoming, and efficient environment for both staff and community members.

You’ll take the lead on keeping the office functioning at its best by ordering supplies, staying on top of maintenance needs, and helping support new team members through onboarding and training coordination. You’ll also provide important administrative and billing support, partnering closely with program and finance staff to ensure everything stays organized, accurate, and on track.

Why Join Us?

As part of our mission, we help our team members embrace their potential, build resilience, and thrive. You will benefit from ongoing professional development while working alongside Human Resources leaders who value collaboration and your professional growth.

This benefits-eligible, full-time position follows a Monday through Friday schedule, from 8:30 AM to 5:00 PM.

Compensation & Benefits:

Competitive Pay: Starting at $20 based on experience for this full-time position.
Paid time off and paid holidays.
Full benefits package including Medical, Dental, and Vision benefits.
Life and Disability Insurance (company paid).
403(b) Retirement Plan.
Employee Assistance Program and legal services support.

What You'll Do:

As our Office Manager, you will:

Enter billing charges for an assigned portfolio.
Navigates the electronic health record to ensure that billing items are accurate and billable.
Enters new client data into the electronic health record
Oversees and supervises administrative staff to help facilitate efficient business operations including scheduling, communicating with staff, faxing, scanning, etc.
Provides administrative support to clinical staff including filing, communicating via phone, scheduling, taking minutes etc.
Organizes meetings, programs, and events for the Program/Community by arranging for facilities, speakers, catering, communications, distribution of materials and invitations.
Ensures organization of materials in order to maintain efficient and orderly office environment.
Ensures that incoming and outgoing mail is logged daily and is distributed to recipients.
Completes check requests, codes expenses, reviews expense reports, and submits for payment.
Responsible for human resources related duties such as new hire processing/orientation and maintaining licensure regulated employee files while keeping track of staff training needs.
Orders all supplies and helps ensure maintenance of office and electronic equipment.

What We’re Looking For :

To be successful as an Office Manager, you must be detail-oriented, service-focused, and comfortable handling sensitive employee information. We also require:

High School Diploma or Equivalent from an appropriately accredited institution required.
Minimum of 2 years’ experience in managing EHR systems.
Unrestricted, North Carolina driver’s license and valid personal vehicle insurance.
Experience with Medicaid, Medicare, private insurance and Managed Care Organization (MCO) billing.
Knowledge of virtual platform systems including Microsoft Office, Teams and SharePoint.

Ready to Apply?

Join a team where work isn’t just something you do — it’s a purpose. Bring your expertise to a mission that matters. Apply now at www.eastersealsPORT.com or send your resume to recruiter@eastersealsPORT.com.

About Easterseals PORT Health:

Easterseals PORT Health is a trustworthy and compassionate partner, providing exceptional services in disability, mental health, and substance use to help our neighbors live their best lives. Purpose, dedication, and empathy drive our in-person and telehealth service delivery. Our 2,600-member team provides more than 10.2 million hours of meaningful support to 40,200 kids, adults, and families in 11,000 home, facility, and community locations across North Carolina and Virginia.

Easterseals PORT Health is an Inclusive Culture, Different Voices, Embracing Potential, Authentic Self, and Learning and Growing (IDEAL) organization.

Applicants of all abilities are encouraged to apply!

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